Economic Community of West African States (ECOWAS) – Office Manager – Bilingual Secretary – Applications are invited from all interested persons to fill the position below; the requirements, location, job description, application deadline, and how to apply.
ECOWAS Job Recruitment
The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.
We are recruiting to fill the position below:
READ ALSO – ReelFruit Job Recruitment Offers 2023
Job Title: Office Manager – Bilingual Secretary
Job Code: 20003740
Location: Sierra Leone
Institution: ECOWAS Commission
Grade: G5/G6/G7
Status: Permanent
Department: Office of the President – Special Representative – Sierra Leone
Line Supervisor: The Resident Representative – Sierra Leone
About the Job
- Under the guidance and direct supervision of the Resident Representative of the President of ECOWAS Commission Sierra Leone, the Office Manager should play a vital role in the smooth running of the office.
- From welcoming visitors, to the reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondences and filling of documents.
- He/she should be quite accessible and responsive in the face of competing demands from both internal and external parties.
Responsibilities
- Management of the Supervisor’s schedule: Manage the Supervisor’s diary and schedule, organise and manage appointments; receive and welcome visitors; make telephone calls; verify in-coming calls to ensure their importance and possibility to respond or transfer to the supervisor.
- Computer skills: Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese.
- Assists colleagues with administrative tasks.
- Contributes to team effort by accomplishing related results as needed.
- Administrative Management: Organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office.
- Management of mail and documents: Create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval.
- Undertakes such other duties as may be assigned by the supervisor.
ALSO, READ – Oxford HealthPlus Hospitals Recruitment 2023 – Pharmacist
Qualifications and Experience
- HND or equivalent in Secretarial Studies or Administration from a related field from a recognized University.
- Technical competence in relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
- Demonstrate sound judgment and the ability to make reasonable decisions with little supervision.
- Knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
- Six (6) years of progressively responsible experience in administrative services, Secretarial services including such tasks as the maintenance of personnel and financial records, technical cooperation planning and/or implementation.
- Understanding of administrative-related policies, procedures, and processes, and ability to recommend suitable office administration-related software and systems to be used.
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
Annual Salary
UA31,481.94; USD49,672.21 / UA35,723.58; USD56,364.66 / UA40,059.14; USD63,205.31
READ ALSO – Oil & Gas Company Recruitment Offer – Human Resource Manager
How to Apply
Interested and qualified candidates should send their Applications to: B34officemanagsierleone@ecowas.int using the Job Title as the subject of the email
Click here for more information
Application Deadline
1st April, 2023.
Note
- Potential candidates must be under 50 years of age.
- Female applications are encouraged.
- Only shortlisted candidates will be contacted.
- Applications initially submitted with only the CV remain acceptable
YOU MAY ALSO LIKE – ReelFruit Job Recruitment Offers 2023
Leave a Reply